Purchasing Associate (Corporate) | Genser Energy | Takoradi

Job Description

PURCHASING ASSOCIATE (CORPORATE)

Subsidiary: Genser Energy Ghana Limited (GEGL)
Division / Department: Finance (FIN) / Supply Chain (SC)
Location: Corporate Office, Takoradi, Western Region, Ghana
Designation Level: Sectional Head
Reports Directly to: Senior Purchasing Associate (Corporate)

OBJECTIVE: The Purchasing Associate (Corporate) will be responsible for the procurement of goods, services, and works in support of Genser Energy’s corporate and project operations. This includes purchasing for Power Plant Projects, Pipeline Projects, Midstream Projects, as well as Health and Safety, Environmental, Social and Governance (ESG), Human Resources, and various indirect categories. The role involves supporting the full procurement lifecycle—from sourcing and vendor evaluation to contract negotiation and performance monitoring. The Associate will play a critical role in ensuring that all procurement activities are cost-effective, timely, and compliant, while aligning with Genser’s standards, budgets, and strategic goals.

KEY RESPONSIBILITIES:

• Collaborate with internal stakeholders to identify service needs and develop procurement strategies aligned with business goals.
• Source, evaluate, and manage suppliers for a variety of indirect services (e.g., logistics, maintenance, professional services, training, facilities).
• Prepare and issue Requests for Quotation (RFQs) and Requests for Proposal (RFPs) for these services.
• Analyze supplier proposals and assess them based on pricing, service levels, contractual terms, and value-added offerings.
• Support contract negotiations, focusing on cost, service quality, risk mitigation, and compliance.
• Maintain and update procurement records, contract databases, and service agreements.
• Monitor service provider performance using key metrics (e.g., responsiveness, service quality, cost control).
• Coordinate with suppliers and internal teams to resolve any service-related issues or disputes.
• Support the development of long-term supplier relationships and participate in performance review meetings.
• Ensure that all service procurement activities comply with company policies, legal requirements, and ethical standards.
• Process Purchase Requests and Purchase Orders in the company ERP (Sage X3), ensuring alignment with approvals and budget limits.

QUALIFICATIONS:
• Bachelor’s degree in Engineering, Procurement or Supply Chain is mandatory.
• Master’s degree is a plus.
• Experience in multicultural environments and international procurement (Asia, Europe, U.S.) is a plus.
• Proficiency in French is a plus.

KNOWLEDGE & EXPERIENCE:
• A minimum of 4+ years of procurement experience, preferably in the Oil & Gas industry.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
• Strong negotiation, time management, strong planning skills, supplier relation management skills contract management, and supplier evaluation skills.
• Familiarity with ERP systems (e.g., Sage X3) and procurement best practices.

COMPETENCIES:
• Proactivity: Ability to identify complex technical challenges and develop effective solutions in various situations.
• Technical Issue Management: Ability to address technical issues in a fast-paced, evolving business environment.
• Effective Communication: Ability to communicate clearly and consistently.
• Diligent Project Management: Ability to manage multiple projects and deliver results on time.
• Efficiency Focus: Ability to navigate complexities and enhance efficiency through the effective use of technology.
• Organizational Skills: Strong planning, organizational, and time management abilities, with experience coordinating activities across diverse disciplines.