Procurement and Finance Officer – Chartered Institute of Bankers, Ghana (CIB Ghana)

Job Description

VACANCY – PROCUREMENT AND FINANCE OFFICER

The Procurement and Finance Officer is responsible for managing procurement activities, supporting financial operations, and ensuring efficient administrative functions. The role plays a key part in ensuring that the Institute’s purchasing and financial processes are transparent, efficient, and compliant with internal policies and external regulations. The position reports directly to the Head of HR and Administration for procurement and administrative responsibilities, with a secondary reporting line to the Head of Finance and Strategy for finance-related matters.

DUTIES

Procurement:
– Prepares payment memos for procured goods and services.
– Maintains and regularly updates the Institute’s approved vendor database.
– Conducts prequalification of new vendors in line with applicable statutory requirements.
– Collaborates with the HR and Administration Manager to draft and issue Service Level Agreements (SLAs) for service providers.
– Assists the immediate supervisor in conducting annual performance evaluations of service providers.
– Enforces procurement requirements and procedures in accordance with the Institute’s procurement policy.

Finance:
– Prepares and issues invoices promptly, ensuring clarity, accuracy, and sufficient detail.
– Monitors accounts receivable and generates aging reports as required.
– Follows up on outstanding receivables and provides regular status updates to relevant stakeholders.
– Reconciles payments (receipts) with corresponding invoices.
– Works with the Finance team in the preparation of quarterly financial reports.

Administration:
– Provides administrative support in the day-to-day running of the department.
– Assists the Administration team with logistical arrangements for the Institute’s events and programmes.
– Records and prepares minutes for administration and procurement meetings.
– Delivers operational support for the successful execution of the Institute’s events and programmes.

Education / Experience:
– A first degree in Procurement, Finance, or Business Administration from a recognized university with at least five (5) years’ post qualification experience.
– A Master’s degree in Procurement (MBA/MSc) or MBA (Finance option) is preferred.
– ACIB Qualification is an advantage.

Competencies and Skills:
– Strong understanding of the procurement law, processes, compliance, financial regulations, contract negotiation, and vendor management.
– Understanding of credit control processes.
– Competency in monitoring aging reports and following up on overdue accounts.
– Working knowledge of reconciliation tools and techniques.
– Ability to prepare financial statements (balance sheet, income statement, cash flow).
– Ability to manage budgets, perform cost analysis, and ensure value for money.
– Competent in using procurement and financial software (e.g., ERP systems, Tally Accounting, Microsoft Excel, procurement databases).
– Ability to identify cost-saving opportunities and build strategic vendor relationships.
– Proficient in analyzing procurement data and preparing insightful reports.
– Clear communicator with strong report-writing and presentation abilities.
– Strong in negotiating favorable terms and building positive vendor relationships.
– Able to multitask and prioritize tasks based on urgency and importance.

Application Process:
Interested candidates may forward an application letter and curriculum vitae by email to: recruitment@cibgh.org

The deadline for submissions is Friday, 25th April 2025.