Personal Assistant to the Managing Director | LMI Holdings
Job Description
Subsidiary: LMI Shamrock
Overview:
The Personal Assistant to the MD handles the day-to-day operations of the Managing Director’s office, planning and scheduling meetings and appointments for the MD whilst maintaining professional and external relationships at management level. The Personal Assistant must be proactive and display a high level of maturity and confidentiality in handling issues that comes to his/her attention. Must be well organized and be able to multi-task. Ethical behavior and confidentiality are of prime importance in this role.
Essential Duties and Responsibilities:
• Daily Schedule Management
o Draws out the daily schedule of the MD and organizes his meetings.
o Assists the MD to track and keep all corporate appointments & promises.
o Ensures prompt response to incoming correspondence and schedules meeting appointments.
• Event Coordination and Travel Arrangements
o Arranges conferences, meetings, and travel reservations for MD.
• Performance Review Meetings
o Organizes performance review meetings.
o Prepares and distributes minutes of all performance review meetings.
• Document Preparation and Editing
o Assists the Managing Director by preparing and editing correspondence, reports, and presentations.
• Correspondence Management
o Locates and attaches appropriate files to incoming correspondence requiring replies.
• Mail Management
o Opens, reads, routes, and distributes incoming mail, documents.
o Respond to routine letters.
Qualifications/Experience:
• Bachelor’s degree
• A minimum of two years’ proven experience as a Personal Assistant or in a similar administrative role is required.
• Excellent verbal and written communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational and multitasking abilities.
• Familiarity with office software and communication tools.
Only candidates who meet the stated qualifications and experience requirements will be shortlisted.