HR and Admin Officer – LMI Digital

Job Description

Purpose
The HR and Admin Officer will serve as a key support function to ensure the effective management of human resources and office administration. This role is responsible for implementing HR policies, managing recruitment and employee relations, maintaining compliance with labor laws, and overseeing administrative systems and fleet operations. The Officer will work closely with the Head of Operations and Managing Director to promote an efficient, compliant, and employee-centered workplace.

Essential Duties and Responsibilities

Human Resources Management
• Lead the recruitment process including job postings, interviews, and onboarding
• Maintain and update employee records, contracts, and HR databases
• Manage staff leave, payroll, and benefits in compliance with SSNIT and GRA regulations
• Ensure compliance with Ghanaian labor laws, employment policies, and workplace regulations
• Address employee relations, conflict resolution, and disciplinary actions
• Support performance management, staff training, and development initiatives
• Facilitate employee engagement activities to foster a positive workplace culture

Administrative & Office Management
• Oversee office administration, procurement, and facility management
• Maintain documentation and filing systems for HR and administrative records
• Manage petty cash and office expenses with proper record-keeping
• Oversee office supplies, equipment maintenance, and vendor management
• Coordinate meetings, travel arrangements, and company events

Fleet & Vehicle Management
• Manage all company operational and pool vehicles
• Schedule and monitor vehicle maintenance, servicing, insurance, and roadworthiness renewals
• Track fuel purchases, consumption, and prevent misuse
• Maintain records of vehicle movements, drivers, and trip logs
• Collaborate with the Health and Safety Manager to enforce driving policies

Qualifications/Experience
• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 3–5 years of experience in HR, administration, and fleet management
• In-depth knowledge of Ghanaian labor laws, SSNIT and GRA
• Proficiency in HR software and MS Office (Excel, Word, PowerPoint)
• Excellent communication, leadership, and organizational skills
• Ability to multitask in a fast-paced environment with minimal supervision

Preferred Skills
• Familiarity with HRMS software and cloud-based administration tools
• Experience in budgeting and expense tracking
• Strong leadership and team management capabilities
• Excellent communication skills