Procure-to-Pay (P2P) Associate – Genser Energy

Job Description

PROCURE-TO-PAY (P2P) ASSOCIATE

Subsidiary: Genser Energy Ghana Limited (GEGL)
Division / Department: Finance (FIN) / Procure-to-Pay (P2P)
Location: Corporate Office (Accra, Takoradi, Tarkwa), Ghana
Designation Level: Sectional Head
Reports Directly to: Senior P2P Associate

OBJECTIVE: The P2P Associate will be responsible for supporting the day-to-day operations of the procurement and accounts payable functions, ensuring timely and accurate processing of transactions in line with company policies. The role requires strong attention to detail, cross-functional collaboration, and a good understanding of procurement and accounts payable practices.

KEY RESPONSIBILITIES

PROCURE-TO-PAY:
• Support the end-to-end P2P cycle, including purchase requisitions, purchase orders, goods receipt, and invoice processing.
• Ensure timely and accurate entry and tracking of purchase orders and invoices in the system (e.g., Sage).
• Liaise with internal departments to clarify procurement requirements and ensure compliance with company policies.
• Perform invoice matching, investigate discrepancies, and work with relevant teams to resolve issues promptly.
• Maintain accurate and up-to-date records of POs, invoices, and vendor communications.
• Assist in preparing payment runs and help manage the accounts payable aging report to ensure timely supplier payments.
• Coordinate with suppliers on payment status, documentation, and account reconciliations.
• Participate in month-end and year-end closing activities related to accounts payable.
• Provide support in monitoring tax documentation and ensuring proper coding for tax compliance.
• Help identify process inefficiencies and propose improvements to enhance workflow and accuracy.
• Generate regular reports on P2P activities to support internal reporting and decision-making.
• Assist in the preparation of documentation for audits and ensure compliance with internal controls.
• Participate in system updates or process improvement initiatives impacting the P2P function.

ORGANIZATIONAL DEVELOPMENT
• Supervise the team to execute assigned projects within deadlines and budget. 
• Carry out performance appraisals and development plans with subordinate staff. 
• Coordinate the leave schedule of subordinate staff. 

QUALIFICATIONS:
• Bachelor’s degree in Finance or Accounting is mandatory.
• Master’s degree in Business, Finance, or Economics is a plus.
• Relevant professional certification (CFA, CPA) is a plus.
• Multicultural experience is a plus.
• Proficiency in French is a plus.

KNOWLEDGE & EXPERIENCE:
• A minimum of 4+ years of experience in a similar role (accounts payable, procure-to-pay), preferably in the Oil & Gas industry.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
• Proficiency with financial software (e.g., SAP, Sage).
• Strong understanding of procurement, invoicing, payment processing, and vendor management.

COMPETENCIES:
• Proactivity: Ability to identify complex technical challenges and develop effective solutions in various situations.
• Technical Issue Management: Ability to address technical issues in a fast-paced, evolving business environment.
• Effective Communication: Ability to communicate clearly and consistently.
• Diligent Project Management: Ability to manage multiple projects and deliver results on time.
• Efficiency Focus: Ability to navigate complexities and enhance efficiency through the effective use of technology.
• Organizational Skills: Strong planning, organizational, and time management abilities, with experience coordinating activities across diverse disciplines.